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The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The Institute of Human Virology, Nigeria (IHVN), through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB & HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states,  PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

Position	Driver
Employment Type	Full Time
Location	Central Office (4) Kano (1) FCT (2)
Scheduled Work Time	Monday – Friday (Flexibility, willing to travel and work weekends)
Reports To	Head Driver
Operational Contacts	HIV Lead, Program Management Team, Project Director

Opening Date: 1^st  December 2023

Closing Date: 14^th  December 2023

Position Overview

• Under the supervision of the Head Driver, the driver will transport clients and/or packages to and from destinations.
• Arrive at destinations on schedule.
• Fulfill administrative needs, like office pickups.
• Research and plan for traffic, construction, and weather delays.
• Use navigation applications to determine the best route.
• Interact with clients professionally at all times.
• Ensure that the vehicle is always fueled and ready for use.
• Arrange for vehicle repairs as needed.
• Keep mileage records and repair records up-to-date.
• Any other tasks that may be assigned by the head driver.

Job Title:  Driver 

Employment Type: Full Time

Locations: Central Office/HQ (4)-Abuja, Kano (1), FCT (2)

Advert Opening Date: 01 December 2023

Advert Closing Date: 14 December 2023

Responsibilities:

• Arrive at destinations on schedule
• Fulfill administrative needs, like office pickups
• Research and plan for traffic, construction and weather delays
• Use navigation applications to determine the best route
• Interact with clients professionally at all times
• Ensure that the vehicle is always fueled and ready for use
• Arrange for vehicle repairs as needed
• Keep mileage records and repair records up-to-date
• Any other tasks that the head driver may assign

Required competencies

Core requirements:

• Exceptional knowledge of traffic laws and regulations
• Familiarity with vehicle maintenance
• Expert in driving heavy and light vehicles
• Understanding of motor vehicle functionality
• Great professional driving skills
• Capable of working under high-pressure
• Good customer service skills
• Time management skill
• Work alone effectively with little or no supervision
• Physical Strength

Education and Experience:

• Standard Driver’s License
• Trade Test

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected].

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN, through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB and HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

Position	Continous Quality Improvement- Senior Program Officer
Employment Type	Full Time
Location	Central Office/HQ (Abuja)
Scheduled Work Time	Monday – Friday (Flexibility, willing to travel and work weekends)
Reports To	Project Director
Operational Contacts	TB Lead, HIV Lead, Program Management Team

Opening Date: 1^st  December 2023

Closing Date: 14^th  December 2023

Project Overview

The Institute of Human Virology, Nigeria (IHVN), through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB and HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

Position Overview

The Senior Program Officer, CQI, will work closely with the CQI manager to ensure that those affected by TB and HIV are receiving a high quality and excellent standard of care and treatment.

Description and objectives:

Under the supervision of the CQI manager, GF-GC7 Grant, the SPO CQI will collaborate closely with Sub-Recipients, NASCP, and other relevant stakeholders to provide continuous quality improvement to those affected by TB and HIV toward achieving the UNAIDS (95-95-95) targets and providing guidance for program implementation according to the National Treatment Guidelines and policies.

Key Responsibilities:

1. Quality Assurance: Develop and implement quality assurance protocols to monitor program performance and adherence to standards.
2. Data Analysis and Reporting: Oversee the collection, analysis, and interpretation of data related to program outcomes and quality metrics and prepare comprehensive reports and presentations for senior leadership, highlighting key findings and recommending improvements.
3. Strategic Planning: Collaborate with senior leadership to develop and implement a comprehensive CQI strategy aligned with organizational goals.
4. Capacity Building: Collaborate with program managers and staff to build a culture of continuous improvement and provide training and mentorship to enhance staff skills in quality improvement methodologies.
5. Program Oversight: Provide leadership in the design, implementation, and evaluation of CQI initiatives across various programs and ensure the integration of CQI principles into program development and implementation.
6. Root Cause Analysis: Conduct root cause analyses for identified issues or challenges, working collaboratively with relevant teams to implement corrective and preventive actions.

7. Innovation and Best Practices: stay abreast with the organizational best practices, emerging trends, and innovations in quality improvement and introduce champion innovative approaches.
8. Work with the CQI-Manager to conceptualize research topics and develop draft manuscript(s) mainly within the GC-7 grant. Liaise with the respective IHVN project leads and data analysts towards developing methods and result sections of proposed manuscript(s), respectively. Management of feedback comments on the draft manuscript(s) from co-authors and editorial reviewers towards developing the finalized submission-ready manuscript.

Core Responsibilities:

1. Utilize strong analytical and critical-thinking skills to identify root causes of challenges and implement effective solutions.
2. Collaborate with program managers and staff to build a culture of continuous improvement and quality excellence.
3. Lead the collection, analysis, and interpretation of program outcomes and quality metrics data.
4. Conduct regular assessments and evaluations to measure program performance and identify areas for improvement.
5. Develop and implement robust quality assurance protocols to monitor and maintain program quality.
6. Stay informed about organizational best practices, emerging trends, and innovations in CQI.
7. Foster a culture of continuous learning and development within the organization.

Education and Experience:

Master’s level/Postgraduate qualification in Public Health with MBA

• At least three years of experience working with HIV programs at various levels, planning and managing projects.
• Proven experience in program management, quality improvement, and leadership roles.
• Strong knowledge of continuous quality improvement methodologies and tools.
• Proficient in data analysis and interpretation for decision-making.
• Excellent written and verbal communication skills, with the ability to convey complex information in a clear and concise manner.
• Experience in abstract and manuscript writing. Published abstracts would be beneficial.
• Demonstrated ability to lead and inspire cross-functional teams.
• Strong project management skills with the ability to manage multiple initiatives concurrently.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected]

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN, through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB and HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

Position	Continous Quality Improvement- Senior Program Officer
Employment Type	Full Time
Location	Central Office/HQ (Abuja)
Scheduled Work Time	Monday – Friday (Flexibility, willing to travel and work weekends)
Reports To	Project Director
Operational Contacts	TB Lead, HIV Lead, Program Management Team

Opening Date: 1^st  December 2023

Closing Date: 14^th  December 2023

Project Overview

The Institute of Human Virology, Nigeria (IHVN), through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB and HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

Position Overview

The Senior Program Officer, CQI, will work closely with the CQI manager to ensure that those affected by TB and HIV are receiving a high quality and excellent standard of care and treatment.

Description and objectives:

Under the supervision of the CQI manager, GF-GC7 Grant, the SPO CQI will collaborate closely with Sub-Recipients, NASCP, and other relevant stakeholders to provide continuous quality improvement to those affected by TB and HIV toward achieving the UNAIDS (95-95-95) targets and providing guidance for program implementation according to the National Treatment Guidelines and policies.

Key Responsibilities:

1. Quality Assurance: Develop and implement quality assurance protocols to monitor program performance and adherence to standards.
2. Data Analysis and Reporting: Oversee the collection, analysis, and interpretation of data related to program outcomes and quality metrics and prepare comprehensive reports and presentations for senior leadership, highlighting key findings and recommending improvements.
3. Strategic Planning: Collaborate with senior leadership to develop and implement a comprehensive CQI strategy aligned with organizational goals.
4. Capacity Building: Collaborate with program managers and staff to build a culture of continuous improvement and provide training and mentorship to enhance staff skills in quality improvement methodologies.
5. Program Oversight: Provide leadership in the design, implementation, and evaluation of CQI initiatives across various programs and ensure the integration of CQI principles into program development and implementation.
6. Root Cause Analysis: Conduct root cause analyses for identified issues or challenges, working collaboratively with relevant teams to implement corrective and preventive actions.

7. Innovation and Best Practices: stay abreast with the organizational best practices, emerging trends, and innovations in quality improvement and introduce champion innovative approaches.
8. Work with the CQI-Manager to conceptualize research topics and develop draft manuscript(s) mainly within the GC-7 grant. Liaise with the respective IHVN project leads and data analysts towards developing methods and result sections of proposed manuscript(s), respectively. Management of feedback comments on the draft manuscript(s) from co-authors and editorial reviewers towards developing the finalized submission-ready manuscript.

Core Responsibilities:

1. Utilize strong analytical and critical-thinking skills to identify root causes of challenges and implement effective solutions.
2. Collaborate with program managers and staff to build a culture of continuous improvement and quality excellence.
3. Lead the collection, analysis, and interpretation of program outcomes and quality metrics data.
4. Conduct regular assessments and evaluations to measure program performance and identify areas for improvement.
5. Develop and implement robust quality assurance protocols to monitor and maintain program quality.
6. Stay informed about organizational best practices, emerging trends, and innovations in CQI.
7. Foster a culture of continuous learning and development within the organization.

Education and Experience:

Master’s level/Postgraduate qualification in Public Health with MBA

• At least three years of experience working with HIV programs at various levels, planning and managing projects.
• Proven experience in program management, quality improvement, and leadership roles.
• Strong knowledge of continuous quality improvement methodologies and tools.
• Proficient in data analysis and interpretation for decision-making.
• Excellent written and verbal communication skills, with the ability to convey complex information in a clear and concise manner.
• Experience in abstract and manuscript writing. Published abstracts would be beneficial.
• Demonstrated ability to lead and inspire cross-functional teams.
• Strong project management skills with the ability to manage multiple initiatives concurrently.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected]

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

IHVN, through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB and HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states, PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

Position	Continuous Quality Improvement-Manager
Employment Type	Full Time
Location	Central Office/HQ (Abuja)
Scheduled Work Time	Monday – Friday (Flexibility, willing to travel and work weekends)
Reports To	Project Director
Operational Contacts	TB Lead, HIV Lead, Program Management Team

Opening Date: 1^st  December 2023

Closing Date: 14^th December 2023

Position Overview

The CQI Manager will enhance organizational efficiency and effectiveness by leading and implementing continuous quality improvement initiatives across various thematic areas.

Description and objectives:

Under the supervision of the Project Director, GF-GC7 Grant, the CQI manager will collaborate closely with Sub-Recipients, NASCP, and other relevant stakeholders to provide continuous quality improvement on TB and HIV interventions toward achieving the UNAIDS (95-95-95) targets and providing guidance for program implementation according to the National Treatment Guidelines and policies.

Key Responsibilities:

1. Strategic Planning: Collaborate with senior leadership to align continuous improvement strategies with organizational goals and objectives, develop a clear vision for TB-HIV services, and communicate it to the team. Collaborate with stakeholders to develop and implement strategic plans for continuous quality improvement.

2. Policy and Procedure Development: Ensure that standardized guidelines and procedures for TB-HIV services are developed and adhered to across all supported states.
3. Quality Monitoring and Evaluation: Establish key performance indicators (KPIs) to measure the effectiveness of TB-HIV services and conduct regular audits to assess compliance with protocols and identify areas for improvement across all supported states.
4. Data Management and Analysis: Oversee the collection of relevant data on TB-HIV services and utilize data analysis to identify trends, areas for improvement, and success stories.
5. Process Analysis and Optimization: Conduct thorough analyses of existing processes, identifying areas for improvement and innovation. Implement changes to streamline workflows, reduce inefficiencies, and enhance operational performance.
6. Quality Metrics and Reporting: Define key performance indicators (KPIs) and establish a robust system for monitoring and reporting on quality metrics. Regularly communicate findings to stakeholders and leadership, providing insights for decision-making.
7. Conceptualize research topics and develop draft manuscript(s) mainly within the GC-7 grant. Liaise with the respective IHVN project leads and data analysts towards developing methods and result sections of proposed manuscript(s), respectively. Management of feedback comments on the draft manuscript(s) from co-authors and editorial reviewers towards developing the finalized submission-ready manuscript.
8. Liaise with and provide technical assistance to project leads on project development and implementation towards improvement in the quality of data available for manuscript writing and research publications.
9. Provide monthly, quarterly, and annual reports on scientific writing activities and accomplishments.
10. Attend relevant technical meetings and update project colleagues on scientific writing activities and deliverables.
11. Budget Management: Ensure that resources are allocated efficiently to support quality improvement initiatives and manage budgets responsibly, ensuring that allocated funds are used effectively.
12. Team Leadership and Training: Lead a cross-functional team dedicated to continuous quality improvement. Provide guidance, training, and mentorship to team members, fostering a culture of learning and collaboration.
13. Stakeholder Engagement: Engage with internal and external stakeholders to gather feedback, insights, and perspectives. Use this information to drive improvements and ensure alignment with stakeholder expectations.

Core Responsibilities:

1. In-depth knowledge and practical experience with continuous improvement methodologies such as Six Sigma, Lean, or Total Quality Management (TQM).

• Strong analytical skills to interpret data, identify trends, and draw meaningful conclusions.

1. Ability to perform root cause analysis to identify the underlying issues causing quality challenges.
2. Proven ability to lead and motivate cross-functional teams.
3. Skill in implementing and managing change initiatives, including addressing resistance and fostering a positive culture of change.
4. Strong critical thinking skills to assess situations, make informed decisions, and solve complex problems.
5. Capacity for innovative thinking to propose and implement creative solutions.
6. Willingness and ability to adapt to changing circumstances and learn new methodologies.
7. Commitment to staying informed about the latest trends and best practices in quality improvement.

Education and Experience:

Master’s level/Postgraduate qualification in Public Health, with an MBA.

• At least five years of experience working with HIV programs at various levels, planning and managing projects.

• Proven expertise in continuous quality improvement, process optimization, and change management.
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions.
• Excellent leadership and interpersonal skills, with a track record of successfully leading cross-functional teams.
• Knowledge of industry best practices, standards, and regulations related to quality improvement.
• Proven experience in abstract/manuscript writing, published abstracts and manuscripts would be beneficial.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected].

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The Institute of Human Virology, Nigeria (IHVN), through funding from The Global Fund (GF), will be implementing the Grant Cycle 7 (GC7) grant, a combined TB &HIV effort pivotal to transforming TB & HIV programs. Under the leadership and coordination of the National AIDS and STDs Control Programme (NASCP), the National TB and Leprosy Control Programme (NTBLCP), and the National Agency for the Control of AIDS (NACA), this project will increase the identification of all forms of TB cases in the community and ensure prompt access to high-quality, patient-centred prevention and treatment through a Nationwide coverage of TB Public-Private Mix active TB case finding effort, and Community TB testing. The HIV component of the grant will focus on four states (Ebonyi, Anambra, Kwara, and Gombe) for end-to-end HIV comprehensive services, community PMTCT scale-up in all states,  PrEP in the four GF-supported states and in other states where PEPFAR IPs will be operating, and support harm reduction program (specifically needles and syringes) in 12 states. Other focus areas include Health Systems Strengthening/Resilient and Sustainable Systems for Health (RSSH) and National level support activities.

To further uphold our commitment to providing excellent services in the sector, we are recruiting to fill the below-listed position:

Position	Administrative Officer
Employment Type	Full Time
Location	Kano, FCT
Scheduled Work Time	Monday – Friday (Flexibility, willing to travel and work weekends)
Reports To	Senior Project Support Officer, Senior Admin Officer
Operational Contacts	HIV Lead, Program Management Team, Project Director

Opening Date: 1^st  December 2023

Closing Date: 14^th  December 2023

Position Overview

Under the supervision of the Senior Project Support Staff and Senior Admin Officer, the Admin Officer will oversee the administrative units’ day-to-day operations and implement general administrative and resource management tasks as delegated by the supervisor. They also perform the following roles: 

• Provide a range of administrative and support services to meet the operational needs of the organization
• Respond to and resolve complex enquiries and issues to ensure accurate information and timely and effective resolution.
• Coordinate and manage records and databases, complying with administrative systems, processes and policies to ensure that all information is accurate, stored correctly and accessible.
• Develop, implement and monitor office systems, procedures and methods, adapting processes and as required to facilitate efficient team/unit operations in line with organization standards, policies and procedures.
• Gather and collate information for and prepare documentation and reports for the unit.
• Ensure the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the Office.
• Manage the day-to-day personnel and administrative operations of the Office.
• Ensure that the working environment is healthy,  respectful, and free from hazards or security risks.
• Any other roles assigned by the Admin Manager

Responsibilities:

The officer’s roles include managing schedules and budgets, gathering and analyzing data, supervising and coordinating activities, addressing concerns and issues, resolving them efficiently and promptly to prevent adverse effects on the operations of the company, achieving successful audits for external and internal examinations, and encouraging staff to achieve goals while following the company’s regulations and policies.

Required competencies

1. Core requirements:

• Demonstrates a thorough understanding of the practices or concepts associated with the field of work and applies appropriately depending on the assignment or issue
• Seeks out and effectively utilizes available resources when completing work assignments.
• Works within available guidelines or approaches but knows how to adjust or adapt methods depending on the result required.
• Keeps abreast of current developments and demonstrates an awareness of new practices and approaches by utilizing this knowledge in related work activities.

• Ability to convey information verbally and in writing to foster, encourage and facilitate open communication.
•  Speaks to internal and external clients and colleagues in a respectful manner.
•  Develops written communications and uses them appropriately.
•  Expresses information clearly in one-on-one conversations and groups and accurately interprets information.
• Fosters, encourages and facilitates open communication and creates an atmosphere of honest expression.

Education and Experience:

• B.Sc. in any Social Science Course.
• Master/Certification in Office Management is an added advantage.
• Five-Eight years post NYSC work experience.

Equal employment opportunity statement:

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: [email protected].